Executive Assistant to the CEO

• Work closely with the CEO to manage daily administrative duties and complete a broad variety of administrative tasks, including managing an active calendar of appointments; completing expense reports; arranging complex and detailed travel plans, itineraries, and agendas. Exercise the utmost discretion in committing time and evaluating needs.
• Communicate directly and on behalf of the CEO and serve as a liaison between the CEO, the organisation’s Management Team, as well as external organisations and the public. This includes receiving and screening the CEO’s visitors, vetting email requests for meetings, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Advise the CEO of time-sensitive and priority issues and ensure appropriate follow-up.
• Arrange meeting logistics and prepare documents, financial statements, reports, memos, invoices, letters, meeting minutes and other documents as required.

The Ideal Candidate:

• Is a detail-oriented self-starter with competence in financial management.
• Exhibits sound judgment with the ability to prioritise and make decisions.
• Is comfortable interacting with high-level executives.
• Is a team player, capable of cultivating productive working relationships across the organisation and beyond.
• Is resourceful with a positive attitude.
• Is flexible and thrives in a fast-paced, occasionally high-pressure environment.
• Is reliable and honest.
• Showcases extreme attention to detail.
• Prioritises the follow-through of tasks to completion.
• Able to juggle a range of different tasks and works extra hours to meet strategic deadlines when required.
• Showcases discretion and an understanding of confidentiality issues.

• At least a postgraduate degree.
• Seven to ten years’ prior and proven experience in supporting a senior executive or team in a similar sector (NGO / NPO).
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
• Valid driver’s license essential. Must be comfortable driving alone.
• Competent writing, editing, and proofreading skills.
• Excellent organisational, time-management and problem-solving skills.
• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.

Further Details about the Position

• Duration: Full-time 12-month fixed-term contract, with potential to renew for an additional 3 years.
• Start date: As soon as possible.
• Job Grade: Paterson Grade C
• Salary: Competitive, market-based salary offered.
• Location: Gqeberha, Nelson Mandela Bay, South Africa